Terms of Reference (TOR) for the External Auditors
Background
Northern Uganda Media Club (NUMEC) is an independent, non-partisan media development organization founded by journalists and media professionals in Gulu, Northern Uganda. It’s a membership-based media resource conceived to revitalise the media terrain in northern Uganda to help catalyse peace, recovery, reconciliation, development and promote media freedom and access to information in the region devastated by a two-decade armed conflict orchestrated by Lord’s Resistance Army (LRA).
NUMEC’s mission is to integrate the critical role of media and communications into the strategic objectives of actors and stakeholders within the context of development in the region. In achieving its mandate and being the only functional media development organisation that is based outside Uganda’s capital Kampala, NUMEC runs a media resource center that strife to create an enabling environment that promotes the growth and development of journalism.
With its strong brand, the media resource center offers a conference facility for press conferences to facilitate access to information for the under-represented communities in the region. We also provide tailor-made capacity building for practising journalists, generate content on topical issues, and provide training to stakeholders, notably authorities, opinion leaders, local leaders and civil society on media convergence, pluralism and press freedom.
Objective of the Audit
The objective of the audit of NUMEC’s financial statements is to enable the auditors to express an independent professional opinion on the financial position of NUMEC and to ensure that the funds utilized to NUMEC’s activities have been used for their intended purposes.
Scope of the Audit
- The audit will be carried out in accordance with the International Auditing Standards and will include tests and verification procedures as the auditors deem necessary.
- Verify all funds have been used in accordance with the established rules and regulations of NUMEC and only for the purposes for which the funds were provided.
- Goods, works and services financed have been procured in accordance with the established rules and procedures.
- Appropriate supporting documents, records and books of accounts relating to all activities have been kept. Clear linkages should exist between the books of accounts and the financial statements presented
- The financial statements have been prepared by NUMEC in accordance with applicable accounting standards and give an accurate and fair view of the financial position of the organization and of its receipts and expenditures for the period ended on that date.
- Comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and other financial transactions.
- Express an opinion as to the reasonableness of the financial statements in all material respects.
- Include in their reports opinions on compliance with procedures designed to provide reasonable assurance of detecting misstatements due to errors or fraud that are material in the financial statements.
- Conduct entry and exit meetings with NUMEC Secretariat.
- In addition to the audit report, the auditors will prepare a Management Letter on the following:
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- Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit.
- Identify specific deficiencies and areas of weakness in systems and controls and make recommendations for improvement.
- Communicate matters that have come to their attention during the audit which might have a significant impact on the sustainability of the organization.
- Bring to the President’s attention any other matters that the auditors consider pertinent.
Audit Duration:
The audit work shall be completed within four (4) weeks from the date of commencement of the audit.
Deliverables:
- The Auditors on completion of the audit work will submit 5 (five) original copies of the Audit Report appended to the Financial Statements along with the reports to the attention of the President for the financial years 2019, 2020, 2021 and 2022.
- Preliminary audit reports for the period 2014-2018; the years that the organization didn’t have significant operations.
- Management letter in accordance with the scope of work described here before.
Qualification of the Audit Firm:
The audit firms based in Uganda with previous experience and/or having affiliation/membership with a nationally reputed audit firm will be eligible to apply.
How to Apply
Interested firms must submit their financial and technical proposals to NUMEC by email to info@numec.org and copy in charles.akena@gmail.com
Any request for clarification should be addressed to ocayapabali@gmail.com
DEADLINE is 5PM on Friday 26 May 2023. Only successful applicants will be contacted.
